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Microsoft Search with Bing – One Place to search for everything

Mar 4, 2019

Microsoft Search with Bing smoothly combines the search and the internet together in one experience. It’s a very easy, efficient, powerful, and safer way to get the right information at the right time in any browser and on any device using Microsoft Search with Bing. No matter we’re searching for answers to common questions, people, or internal sites and resources, we can use Microsoft Search with Bing throughout our workday to get answers faster, be more productive, and work smarter.

So basically, Bing web search + Office 365 contents = Microsoft search with Bing!!!

Microsoft Search with Bing can be used to find for below criteria:

People

Find upcoming meetings you have together, contact information, org chart details, group memberships, and other files. You can find for 'me,' your name or work alias, or a co-worker's name or alias Including both the first and last name will return the best result, but, if you only know part of their name, Microsoft Search will show you the result that best matches your search and, if possible, offer to show more results.

Groups 

Find a group by its name or members, explore groups in which a person belongs, and search their shared content. Just like you search for a co-worker or yourself, enter the name of a group or group alias to see contact details, group owners, members, files they've shared, and conversations as well.

Resources and tools 

Easily locate internal resources, tools, and many more. Bookmark results include a short description of the site or resource along with a link to it.  For example, many organizations will create bookmarks for benefits, HR, career info, IT support, and time off reporting. Q&A results will usually include this same information as well as a short answer that may have the info you need and a link if you wish to learn more.

SharePoint sites 

Find out SharePoint sites in which you have sufficient permissions to view the sites. You'll be able to see the site results on Bing, but not individual pages from the sites. SharePoint site findings include the site name and location.

Files 

Quickly find your files or content created by you or your co-workers on which you have permission to view or edit. Results include the file name and location and you may also see a short snippet of the content, who modified it earlier, and when. You can find SharePoint and OneDrive for Business files, including Word documents, Excel, spreadsheets, PowerPoint presentations, OneNote notebooks, PDFs and many more. Search for 'my documents,' 'my presentations,' or you can include a topic or someone's name for example, 'docs about tax codes' or 'files by John.' File results shows at the top of the results page Other web results show under it. They aren't specific to your organization.

Conversations

Find private Microsoft Teams or Microsoft Yammer conversations or conversations between you and your co-workers on which you have permission to view. Conversation results include: The name of person who sent it, if it's a Teams or Yammer conversation, A snippet of the message, the conversation date Attachments that you are authorized to. You can search for a topic or a person's name and click the Conversations Tab For example, 'send me the deck' or 'Amy Turner.' Conversations will show at the top of the results page; web results appear under it. 

Some of the key Admin features:

Enterprise bookmarks

Find sites, tools, and other information within your enterprise. Bookmarks help you promote the best possible results for your user's work-related queries. The more bookmarks you publish, the more value and benefit you add for users. You can create, publish, import bookmarks and thus manage it. Also, you can manage bookmark status like Published, Draft, Scheduled, Expired and Suggested.

Enterprise Q&As

Answer the most frequently asked questions in your organization. Q&As provide the best possible answer for your user's work-related questions. Users can easily discover them when they enter keywords you've associated with them on Bing. You can create and manage Question and Answers in bulk and manage them using Bing admin portal.

Locations

Find addresses and locate your organization's buildings, offices, and other workspaces on a map. Locations help your users find addresses and locate your organization's buildings, offices, and other workspaces on a map. They can also use Bing Maps to get directions, see what's nearby, and more. Same here, you can easily manage to add and delete thelocation in bulk as well.

Management

Configure, create content, and define search keywords and phrases. As part of Office 365, Microsoft Search is easily deployed by enabling it in the Microsoft 365 admin center. Once enabled, a quick configuration to set a logo, name, and color and give users access is all that's needed to get set up. From there, authorized users can sign in to Bing with  work or school account and get work results when they search.

Analytics

Understand how your organization is using Microsoft Search. Get insights of all important points like bookmarks, Q&As, users, content, and everything. Review top search queries and analyze impression by result types.

How Microsoft Search keeps your info secure?

  • Microsoft Search uses several ways to secure your content and information:
  • Microsoft Search results appear directly from the same trusted cloud used by Office 365. 
  • Bing does not save any work content or information in the public web index. You can only see work results when you're signed in with your work or school account to Bing.
  • Microsoft Search will only return information you are authorized to see. You may have permission because you created the files or information, they've been shared with you or with a larger group that includes you, or they're stored in folders or locations you have permission to access.
  • Microsoft Search doesn't use your work searches to improve public web results or to improve Bing.
  • Microsoft Search doesn't let advertisers target you or anyone within your organization. 

Why Microsoft Search?

This might be the very first thought we all have while reading this. Let’s dig into major benefits.

Save time with Intelligent Search:

Microsoft Search supports AI to provide boundless, contextual, and relevant results, to bring us the best search results from our organization and the web in a single experience.

Get enterprise-grade protection:

Microsoft Search requires Azure Active Directory authentication to access results from the Trusted Cloud. Authorized users can only see content they have access to. Search queries are identified, and logs are separated from public Bing search. This level of protection is not there anywhere else in the industry.

Easy to administer and available everywhere:

Configuring Microsoft Search is simple—we can enable it from the Microsoft 365 admin center and customize settings, including your logo, name, color, and more. Users who are authorized can access it on any device just by signing into Bing.

One place to search across Office 365 apps:

Microsoft Search gives together results from various sources in Office 365, including SharePoint, OneDrive for Business, Teams, Yammer, Groups, and more. Finding relevant results is as simple as a search.

Share authoritative information and answer questions:

Provides the information and answers our users need to complete tasks, like policies, benefits, tools, resources, and more in work results. We can also target specific groups, like new hires or remote workers.

Find shared files:

Microsoft Search uses advanced query understanding to make searching shared documents and files simple. Find documents you're collaborating on and files you are authorized to access.

Complete tasks faster:

Integrate PowerApps with your content to enable task completion within work results.

Reduce support costs:

Reduce costs and make users self-sufficient by embedding custom answers to common questions and minimizes the need for them to contact your help desk, IT department, or support team. Configure Microsoft Search with Bing in your office site.

Configuring Microsoft Search in office site:

To configure Microsoft Search with Bing in your office site follow below steps:

  1. Go to your office Admin Center → Setting → Service & add-ins:
  2. Admin Picture

  3. Search and click “Microsoft Search”
  4. Service & Add Ons

  5. Turn the switch on in front of Step 1 in below screenshot and then click on “Get Started” of Step 2:
  6. Microsoft Search

  7. You will be redirected to Bing for business dashboard page:
  8. Microsoft Search Dashboard

  9. Then go to “Connected Services” section and, enable items which you want to show in search results.

Connected Services

Done !!! we are all set now.

What’s new in here than normal Bing search?

If we search a word “TatvaSoft” normally in Bing, it will give results like below.

Normal Bing Search

  1. Now let’s see, how we get results from the office site which we have configured. Visit https://www.bing.com/ and sign in with your office account:
  2. Bing

  3. After signing in, try to search something related to your office site content and you have permission to access that content.

Search Tatvasoft

For example, if we search keyword “TatvaSoft”, below results will appear from the site: As we can see, now there is section added for “Microsoft search” just at start of the search results. Inside it, we can see results from office site related to our keyword “TatvaSoft” like documents, sites etc.

You can directly search from Windows Cortana search box as well:

For an example, if I search keyword “document” in Windows Cortana search box:

Windows Cortana search box.

It will redirect you to Bing search and give results from office site as well!!

Web search

So, with the web search, we can also get results from our office site as well in a single place!  Not just files and site, this search can do many more things. Let’s dive more into it.

Adding and searching Bookmarks:

Let’s see how we can add a Bookmark in Bing admin panel and can see in the Bing search.

  1. Inside Bing admin panel, go to “Bookmarks” → Add bookmark. Then enter necessary details and click on Publish.
  2. Inside Bing admin panel

  3. Now go back to Bing.com and search “About TatvaSoft”, you will see your book as result below.

Bing Search

Adding and searching Q&As [Question n Answers]:

  1. Just like bookmarks, we can also setup Question and Answers and see them in Bing search. To setup Question and Answer Go to Bind Admin panel→ Q&As → click Add Q&A. Then add necessary information and click “Publish.”
  2. Microsoft Admin Panel

  3. Now go back to Bing.com and search “What is MS Search with Bing?”. You will see results as below.

MS Bing Search

Conclusion

This enterprise search experience increases efficiency and is less time consuming by delivering more relevant search results for the organization than normal search. Microsoft Search securely retrieves information from your company, school, or workspace—like files, company data, people information, and sites—as well as public web results, and displays them in a single experience.

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About Tatvasoft

TatvaSoft is a CMMi Level 3 and Microsoft Gold Certified Software Development Company offering custom software development services on diverse technology platforms, like Microsoft, SharePoint, Biztalk, Java, PHP, Open Source, BI, Big Data and Mobile.

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