Migrating to SharePoint Online from SharePoint On-Premise

Published: Sep 7, 2017

Looking to multiple immense benefits of Cloud and its services, Microsoft brought a shift in its services with Office 365. Office 365 comprises of a package of necessary features for business centric users all together in one tool – to ease and boost use with less time consumption. Right from scheduler, mail, planner to power apps are covered in the update. Undoubtedly, SharePoint is also not left behind. Office 365 came up with SharePoint online feature with which organizational SharePoint site can be accessed from anywhere without any hardware or device barriers.

SharePoint Migration banner

SharePoint online solution has guaranteed 99.99% site uptime, anywhere access with improved mobile experience and enhanced security & compliance. Perks don’t end up here. Few more – though you spend on expenses to purchase license/ subscription plans per user in return it nullifies manpower hardware and maintenance cost with high security of Microsoft and solution updates with each Microsoft upgradations and bug fixes and everlasting extensible support.

Logical Phases of SharePoint Migration

Migration doesn’t directly start up, initially, SharePoint on-premise site is analyzed thoroughly by SharePoint Developers or Consultants. Fundamental attributes like a number of sites and subsites to be migrated, content migration, customized features to be redeveloped, 3rd party tools used are licensed/ unlicensed, etc. are examined in depth and then SharePoint Migration phases cycle initiate. At times, SharePoint Development company also covers up this process in SharePoint Consultancy while project kick-off meeting.

For migrating on premise SPS 2003/ MOSS 2007/ SharePoint 2010/ SharePoint 2013/ SharePoint 2016 internal SharePoint Migration development is not mandatory, direct migration of each SharePoint version to Office 365 is also achievable. Briefly describing each logical phase for migrating solution.

SharePoint Migration Infographics

By evaluating sites, bulk of web content to be migrated, extent of customization, branding, user mapping, permissions, other complexities and dependencies in on-premise SharePoint development compare to SharePoint online environment, SharePoint Migration Developers or Consultants analyse scope of migration. Further, based on analysis prepare documentation of the key points of migration process. Migration can be bifurcated into two parts Pilot and actual migration based on client requirement.

Strategies are determined for actual Migration in this phase. Sites to be migrated, deleted and archived are classified based on key points documentation prepared in Analysis phase. Decide Migration timeline & throughput, downtime of SharePoint sites and 3rd Party tools based on client requirement. Migrating features are set as per the targeted Office 365 subscription plan.

Resources and various tools like ShareGate, Metalogix, Metavis, AvePoint and much more tools are used for migrating content, page and sites. For a span of time the on-premise site is switched to read-only mode for accurate data migration. Each site or subsite is migrated and tested with for assurance the Online site is also identical to on-premise site.

To continue with all existing features or to add up new features as per update, the code needs to be customized and make it compatible with the existing version. In this phase, the deprecated features are altered and new migrated application is enhanced and rebranded identically with needful requirements. 3rd Party integration like News Feed, Social Media integration and others are also integrated in this phase.

Each migrated and customized feature is validated w.r.t key points documentation created in Analysis phase. Navigation and Search functionality are precisely verified to ensure that expected results are obtained on new SharePoint Online environment. With subsequent User Acceptance criteria confirmation, the migrated solution is deemed for production deployment.

After validating and verifying the migrated application for final stage release in preceding steps, in final phase – Post Migration replace metadata information with deployment scripts to deploy is on production servers and clean up test data. SharePoint online site is then deployed. With subsequent User Acceptance criteria confirmation like review content by site owner to assure smooth transition, the migrated solution is deemed for production deployment.

Migration, Customization and Validation are reversible stages as per requirements. Initial examination in SharePoint Migration Consultancy is the crucial part – Any Error in it Leads to Reproduction. So, it is recommended to consult best SharePoint Development Company in industries having ample of experience in migration projects.

SharePoint Hybrid
Hybrid and that too while migrating On-premise to Cloud. Amazed? To stay bit reserved with sensitive secured content, an organization can also opt SharePoint Hybrid solution development where secured data is stored On-Premise version while others collaboration data is on Cloud. Precisely, SharePoint Hybrid is blend of SharePoint 2013/ 2016 and SharePoint Online.


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