“Our industry does not respect tradition. It only respects innovation.” “If you don’t jump on the new, you don’t survive.” “I don’t want to fight old battles. I want to find new ones.” All these quotes are truly said by Microsoft’s CEO Satya Nadella.
Since its inception in 2001, Microsoft’s SharePoint has been quite a rage! More and more business users started to harness the power of collaboration after its release. It is often known as one of the best web-based application platforms in the Microsoft Office server suite across the globe. And why not, SharePoint solution does help several organizations to reduce costs and minimize risks. In this blog post, we have tried to add some of the most useful benefits of this technology which makes every business prefer to hire a SharePoint development company.
Microsoft SharePoint can be defined as a website-based collaboration and content management platform. As a business, by using the SharePoint platform one gets full control to access business-critical information, automate workflow and streamline business processes across the entire space, just the way you like! Microsoft SharePoint also comes in multiple versions like SharePoint Online and SharePoint Server. Click here to read more.
Mainly used to store, share documents, transmit data, and collaborate from and via various devices, Microsoft Sharepoint also enables the seamless creation of business web apps.
Now let us look at the benefits offered by SharePoint. And How can SharePoint help businesses prosper?
1. Benefits of SharePoint for Business and End User
1.1 Integrated with Microsoft Office suite
One of the finest advantages of using Sharepoint is that the technology integrates with all Microsoft’s suites/services and even third parties. Almost all businesses run on Microsoft Excel, Word, and PowerPoint, do you agree? And all of these are offered by the tech giant itself so there is no doubt that the Sharepoint technology won’t respond well to these platforms. Also, whether you are a business person or a software developer, a lot is going on your plate. So what you can do is try setting up time-saving automation and make sure they aren’t just limited to Office 365 but with other apps too.
1.2 Easily Customizable
By incorporating a Sharepoint application, businesses can not just create but effectively customize all the pages required. And not only this, Sharepoint enables its end users to edit the design by themselves if not satisfied with the existing one. These custom features give everyone on board the feeling of power/control as if everything is in their hands during project management. Here customization is possible in such a way that employees end up designing the process just the way that makes equal sense to them. WYSIWYG – what you see is what you get. So even if your staff is of non-technical users and doesn’t know how to code. It’s totally fine! Doesn’t matter though!
Also, the power of customization gives a power of familiarity to the employees and everything including the smallest business information or the entire workflow can be managed without much hassle.
1.3 Teams Get an Exclusive Access
It may quite interest you to know that as soon as Microsoft’s Sharepoint has deployed itself as a part of the Office 365 environment, it did end up creating a virtual workspace (SharePoint Online) with team-only access where different teams from multiple departments can meet, collaborate, have internal communications and carry out tasks without much hassle. Here your team members cannot just create a project, but also end up deciding who can participate in it and you know what is the best part of all this? They are the deciding factor especially for authorized users – who can delve in and up to what extent they can have the access. Moreover, you don’t need to disturb your SharePoint development outsourcing team now and then for these small issues.
One Sharepoint app and you are done!
1.4 Improvised Business Process Functions
Sit back for a while and think about the workflows, and how your day is being managed? What are your day-to-day tasks or business activities? Right from initiating the plan to managing and reporting, how are things going on? Right from routing a document or an item for approval to collecting some valuable feedback, collecting signatures, tracking an issue, project, or task, routing documents for publication, all these activities can be taken care of by using Sharepoint.
1.5 Safe & Secured SharePoint Development
Data Security is no longer an option. It has become mandatory for several organizations of course, due to the ever-increasing security breaches. And Sharepoint itself is the best when it comes to security. SharePoint makes it simple to specify security features, as well as storage and auditing policies, so you can stay in compliance with industry-specific regulations. Thus, SharePoint simplifies data management and its security. Maybe that’s the reason why both businesses and IT departments love this Microsoft service in particular.
1.6 Stay Connected
You know Sharepoint works at its best with Office 365 Groups. And after witnessing Sharepoint’s success because several small, medium, and big businesses have been leveraging the power of Sharepoint technology, the tech giant has been making consistent efforts. Though it hasn’t finished yet, the idea is to collaborate sites with Office 365 Groups. Everything can be combined right from conversations to calendars, setting permissions for both single and multiple users, and so forth.
Time to explore the most crucial benefits offered by Microsoft Sharepoint.
1.7 Business Intelligence
Another crucial advantage of using Sharepoint is that one cannot just collect data that is already stored on the portal but also publish them easily. Now, where can these data be published? Simple, Excel, OneNote, and Microsoft SQL Server.
Excel – For example, you have small data to take care of. You will choose excel since many of us have been habitual to this for years. For effective BI, what needs to be done is simply centralize the sharing process and make sure to distribute the doc with security control. Also, not to mention that here visualizing and interacting with the data is possible with the help of a web browser.
1.8 Centralised Administration
Since we all know that SharePoint is the leading collaboration platform. Here one doesn’t require to wait for his turn to store or edit the docs, and conduct document management, everyone can work at the same time.
As the name implies here administrators tend to perform tasks, configure them and manage centrally. Here the administrator is responsible to solve issues. One of the most interesting benefits of using Sharepoint is centralized administration ease. Several operational SharePoint features such as security settings, coll, and backup sites can be accessed.
1.9 Ease in Document Management
Where do you get a technology that offers detailed document management? Here document management acts in the controlling position for all the relevant documents and their life cycle. With the help of the SharePoint Document Management System, you can track, store, structure, and manage documents in the most productive way. SharePoint offers to store files or your document in the document library. Following are some more things you can do using SharePoint:
- Information about who has worked on documenting and tracking changes across different collaborators
- Manage document security and permissions
- Numerous document libraries can be looked into.
- Access documents from anywhere.
- It’s time to get rid of paper – all thanks to scanning tools
- Managing metadata precisely.
1.10 Ease of Use
Above all, no other platform can offer such ease of use as Sharepoint does. Incorporated with several features and tools like Power BI, MS Flow, Microsoft team, etc employees can respond quickly according to the business needs and this increases the productivity of businesses.
2. Wrap Up
After going through all the benefits of using SharePoint, we are sure you must be confused, right? Well, don’t be! No matter how controversial these office platforms are, they are the ones that will anyhow help you to improve productivity. We hope you enjoyed reading the post! In case you have any doubts or queries feel free to mention them in the comment section below.