Microsoft Teams vs SharePoint : Key Differences

Few years back, if you would have asked this question to any of the consumers the answer would be weighing both sides equally. But now the answer to will Microsoft Teams be replaced by SharePoint, the answer is quite expected. This is because many organizations have witnessed how collaboration platforms like SharePoint or even Microsoft teams can be a key differentiator for their business and help them in management. Who wouldn’t like to get access to all resources at one place, it’s definitely a go-to strategy and that’s the reason why Microsoft team existed and evolved in spite of many technology changes. But for those who don’t know their capabilities, we are here to clearly break down all the key differences of Microsoft Teams vs SharePoint.

But, ever since SharePoint is showing advanced results, there are many turn backs. Many of them, do not want to use Microsoft, while there are some who stick to it no matter what. Unquestionably, this proves that both Microsoft Teams and SharePoint are capable of catering what businesses want. You will find a specific Microsoft SharePoint development company who can address your specific SharePoint development needs. On other hand, you will also find a combination of both Microsoft teams as well as SharePoint. We will find out in which areas is Microsoft Teams better and where SharePoint performs its best. 

1. What is SharePoint?

The common points between the two technology services has made business ambiguous about which one to choose. Talking particularly about SharePoint then the initialization of SharePoint was in 2001, and is now available for nearly 20 years and is said to have over 190 million users. This cutting-edge collaboration tool SharePoint is used to securely manage, store, share, organize, and access data from any device.

When it comes to SharePoint business have majorly two options. They can either use it on-premise model or can even use SharePoint Online. In other words, companies can opt for on-premises solution if they want to use SharePoint for developing all of their own applications. They can even use SharePoint document library functions that has CMS for internal publishing, or other services.

It would be same as using Skype for instant communication, SharePoint for documents consolidation, and Outlook for messaging and planning. It wouldn’t be incorrect to say that SharePoint offers an advanced set of features and has evolved into a powerful document sharing  and collaboration platform with comprehensive offering in shared work spaces, document storage, and presentation capabilities. We know there are many similar technologies that work like SharePoint. We have also seen debates about SharePoint vs Microsoft teams or OneDrive vs SharePoint. But there are certain inevitable features that enforces businesses to use SharePoint team sites for their team members.

2. Key Features of SharePoint

Modern SharePoint teams responsibly manages all the document and they include an out-of-the-box news publishing engine that allows users to share news with the rest of the employees. SharePoint offers all types of collaborative features, lets discuss some of them in detail.

List Option

SharePoint team site comes with majorly 5 pre-configured listing options-Announcements, contacts, events, tasks, and links. SharePoint list can be customised, and you can also create new ones. If you’re using a SharePoint Team-compatible client program, you can take spreadsheets from the program and use them to create lists.

Document libraries

SharePoint allows easy sharing easy sharing and storing in between teams. The document library page encompasses a list of all the files and folders as well as hyperlinks to each file, making it easy for team members to find information. It also store files on the SharePoint site.

Discussion Panels

The purpose of discussion boards is to eliminate the need for group members to communicate via email. Instead, team members can start conversations in which any team member can post and respond. This also eliminates the worry of forgetting to include someone in an email thread because everyone in the group will be able to see it.

Polling

To examine your members’ ideas and make a decision, you may instantly build a survey on your team site. All you have to do now is come up with some questions and pick how your team will respond. SharePoint teams allows each user to check and make changes to the same document file. It also assigns a unique version number to each version of the document, which is accompanied by user comments indicating what changes have been made at this stage or in this version of the document.

3. What is Microsoft Teams?

Microsoft Office is a nearly three-decade-old product line, with early versions effectively merging Word, Excel, and PowerPoint into a very economical range for its consumers. These consumers can be from any range from enterprise grade or startups or SMEs.

Since 2011, Microsoft 365 as formerly it was known as Office 365 and was accessible by that name. Microsoft Teams is a cloud-based team collaboration platform that is part of the Microsoft 365 and Office 365 portfolio of products. Business messaging, calling, video meetings, and file sharing are among Microsoft Teams’ primary features. Microsoft Teams can be used by companies of various sizes. Inside Microsoft Teams interface you can create a new team for your project. And at the same time,  inside that new team for each different aspect of your project you can create channels. SharePoint was not a competition previously, it connects, communicates and helps to collaborate scattered teams of workers, Microsoft Teams is beneficial for remote collaboration.

During uncertain times, there was a demand for remote work in the whole  and necessary to employ Microsoft Teams, as well as other collaboration software. As a part of communications platform for remote workers. You can deploy Microsoft teams in your whole organization and even in certain department if you want to. MS teams can also replace their way of communication by replacing the internal channel of communication with outlook emails.

4. Key Features of Microsoft Teams

Lately known as Office 365 and modernly called as Microsoft 365 obeys sky is the limit. it has a plethora of features within. Most of the modern team sites also have strong links to Office 365 Group, on-premises modern team sites. There is no involvement of any Exchange integration system, it function on its own. There is always a comparison between Microsoft teams and SharePoint. In fact, after only the key features can make a significant difference between SharePoint and Microsoft teams.

Microsoft Teams is the hub of team collaboration in Microsoft 365 and Office 365. The platform has several features to help teams of employees communicate and collaborate on project. Some of the key features are as follows:

Free Calling

For voice calling, Teams offers cloud-based calling service.Users can make voice over IP (VoIP) calls between Teams clients using the Teams app. Users of the Microsoft Phone System and Calling Plan can make, receive, and transfer calls through the public switched telephone network to and from landlines and mobile phones (PSTN). It also allows you to share files on call., share screen, with other ways of calling like PSTN, SIP, PBX and others too.

Unlimited Chat Facility

Microsoft Teams is a chat-based collaborative workspace featuring group and individual instant messaging. You can also find threads of consistent conversations and their backups. From group chats to one-on-one chat, or if you want voice or video call, the upgrades is possible. Teams communications, like other messaging or chat systems, can include emoticons and GIFs. Microsoft teams also allows to share documents via messages.

Calendar

Teams includes full calendaring, similar to Microsoft Outlook email, so users can keep track of their workweek, meetings, and other daily appointments. The calendars is in sync with  Outlook and Teams.

Multi-Sharing Option

Remote teams can use this document management functionality to save, distribute, and update files within Teams. Within Teams, users can work on the files shared in real time.

Broadcasting

You can conduct webinars for large organization as well as smaller on Microsoft 365. The teams channel can access the direct link and login into the webinar. The maximum of 20,000 people can join the line with option to send or receive messages within the system.

Now let us delve deeper into the comparison of Microsoft Teams vs SharePoint

5. Key Areas Where Microsoft Teams Perform Better Than SharePoint

The debate of Microsoft teams vs SharePoint is never ending. So, how to find which business will benefit from SharePoint and for which one is Microsoft Teams apt? What is the main difference between them? This is a tough call. You cannot decide lightly without any basis. So, we have decided to check it overall, there are six main ways in which Microsoft Teams outperforms SharePoint:

User-friendliness Interface– This requires less end-user training to get them up and running.

Manage permissions-It manages permissions for team membership at the team level rather than at the file/folder level

One-Stop Shop-You dont have to switch between apps windows, files, tab and emails, meetings, and conversations because everything is in one place.

Work in a transparent manner – There is no need for additional emails to notify you. You can alter the files, change the project’s status or complete it , and so on.

Private and group Conversation — They can remove the requirement for Skype for Business as well.

6. Final Conclusion: Which One is Better in Document Management?

Finally, we rest this case to your court because you are the decider. No one apart from you and your business leaders can bring a conclusion to Microsoft teams vs SharePoint. Custom apps needs custom facilities. This blog post  aims to bring clarity for all business who wants to use either of these collaboration tools – Microsoft Teams and SharePoint . Both these  Microsoft Products have advanced features if you subscribe it for monthly or annual basis. Before your situation goes awry, you can choose one of these and leverage its key features for management and to get best output for your business.

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Itesh Sharma

Itesh Sharma is core member of Sales Department at TatvaSoft. He has got more than 6 years of experience in handling the task related to Customer Management and Project Management. Apart from his profession he also has keen interest in sharing the insight on different methodologies of software development.

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